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Job Description
Job Purpose
To prepare facility documentation for standard facilities in the assigned portfolio as per the approval and update/maintain related data to facilitate tracking.
Review facility / source documentation held as per the approved terms and conditions for adequacy / compliance.
Key Responsibilities
Review the approvals and check that all credit facilities are approved by the Bank’s competent authorities within their DOA as per the policy guidelines. Highlight irregularities/contradictions (if any) in the approval, to the Manager.
Prepare a preliminary draft of the checklist/IOM for Manager approval highlighting required facility & security documentation and to obtain Legal / Sharia opinions (where applicable).
Prepare the Facility Agreement Letters & related security documents correctly as per the approval for review of the Manager and RM.
Initiation/creation of Mortgage agreements/letters and related documents.
Obtain and prepare information required for collateral update/release in Emirates Movable Collaterals Registry (EMCR) and other 3rd party e-portals (Land Department, Stock Exchange, RTA, MOI, etc.).
Check and verify that the financing authorities/powers are well defined and supporting constitutional documents are evidenced/obtained and are valid for authorized signatories.
Verify that all conditions stipulated in the approval as a precedent to disbursement of facilities are complied with and documents are perfected, and prepare draft email with the discrepancies (if any).
Update the Collaterals (as a Maker) in LMS system accurately, and refer to Manager for authorization.
Prepare a list of documents and send it along with the checklist for scanning as per standard guidelines in the Documentation Management System.
Coordinate/arrange to update the relevant details in MER for correct reporting of exceptions and accurately update comments in tracking sheets for timely release of Control reports.
Maintain a clean documentation folder, image etc. reflecting latest approved facility/security terms by archiving old/obsolete documentation.
Competencies/Skills
Education
Minimum Bachelor degree / Higher Diploma
Work Experience
Minimum 3-4 years of banking experience in credit facilities administration &/or related area.
Islamic Finance Documentation experience is a must.
