AVP - Unit Head, Corporate & Contracting Fin. Documentation (Credit Administration Department)

Job Purpose

To lead and manage the team handling Documentation functions of Corporate and Contracting Fin. Responsible and accountable for perfecting the facility/security documentation to ensure that documents are legally enforceable and adequately secure the Bank’s interest as per the approved security and terms and conditions. Guide the team on procedures and Compliance to internal/external policies. Providing effective back-up support to the Head of the Department. Liaise with relevant department for formalization of various processes, delegation of authorities, system access etc.

Key Responsibilities

Authorize/approve release of facilities and teams are ensuring that approved facilities are within the delegated authority before release/processing.

Guide on the activities and responsibilities of teams involved in the documentation and collateral perfection functions and monitoring.

Develop and improve internal controls and streamlining the processes of department on ongoing bases to increase efficiency, service delivery standards and quality directives. Ensuring smooth work during the whole processes of arranging documents and ensure perfection of finance documents and securities.

Ensure the Bank’s collaterals (Mortgage of Properties, Pledge of Shares, Bank Guarantee, etc.) are properly recorded and monitored for timely renewal/perfection. Ensure timely and accurate registration of movable collateral assets in the Registry in order to secure the Bank’s rights.

Ensure that all activities are performed as per standard operating procedures (SOPs) and SLAs upto the customer satisfaction and SOPs are updated as and when required.

Detailed and timely review and reporting of Documentation exceptions/irregularity and advise managers of deviations for corrective actions and highlight to the senior management.

Interact and coordination with Sharia and Legal Departments for preparation of customized documentation and standardization of documentation. Keeping the legal documentation up-to-date and in line with the Bank’s policies.

Improve rating from internal and external Auditors in order to ensure prompt compliance to exceptions/issues raised by the Auditors.

Interfacing with the stakeholders such as Credit, Business, Legal Counsel, Operations etc. to discuss the on-going work and to gather their feedback.

Contribute to the process review and development of system to enhance quality and standard of the unit operations. Monitor and check the effectiveness of tasks management process in the unit. 

Lead, motivate and develop skill of subordinates in order to achieve required levels of performance and competency. Initiate discussion with teams on bespoke products agreements.

Represent the Bank as signatory to facility/security documentation as delegated through Bank’s PoA.

Ensure proper process and control are established for use of 3rd party portals such as RTA, MOI, DLD, DIFC, DFM etc. assigned to the Bank for mortgage related activities.

Education

Minimum Bachelor Degree

MBA in Banking & Financial Studies / or equivalent relative field will be a plus

Work Experience

Minimum 10-15 years banking experience in related department of which at least last 5 years managerial experience in corporate banking, credit and facilities administration.